The AFS fostering panel meets regularly at least once a month or as frequently as may be necessary for its purpose or as required by the agency. The determination of such panel meeting is based on a minimum number of cases to be considered by the panel.

No business is conducted by the fostering panel unless at least five of its members, including the person appointed to chair the panel, or the vice chair, at least one of the social work professionals and at least two of the independent members, meet as a panel.

The agency keeps a comprehensive written record of the proceedings of the fostering panel and the reasons for its recommendations.